If you’re a business that requires its vendors to be HIPAA compliant, it’s no surprise to us that you’ve relied so long on your own employees to carry out your personal printing and mailing needs. However, time is money, and your business may soon need to rely on a mailing service like HIPAA compliant email that helps save in both areas.
When it comes to protected health information, addresses, social security numbers, and financial information, you need a mailing service you can trust. Postal Methods is a printing and mailing services that is committed to assisting clients within the realms of HIPAA regulations. Our services ensure compliance with every standard necessary for producing and delivering HIPAA related notices.
What is HIPAA?
HIPAA, or, the US Health Insurance Portability and Accountability Act of 1996 has a pervasive effect on how health plans, billing agencies, information systems vendors and related providers function.
HIPAA essentially keeps a person’s confidential information private, and requires improved efficiency in healthcare delivery through:
- Standardized electronic patient health, administrative, and financial data
- Unique health identifiers for individuals, employers, health plans, and health care providers
- Security and Privacy standards that protect the confidentiality of individually identifiable health information of any kind
HIPAA Complaint Mail Services Through Postal Methods
Health care providers, health plan providers and health care clearinghouses all have to follow HIPAA regulations when it comes to practicing in their industry and working with sensitive patient information.
Postal Methods doesn’t fall under the standard “covered entities” that handle patient data, however, we must adhere to HIPAA standards as a business associate of entities that live by these regulations.
As an organization, we are fully committed to compliance with HIPAA regulations and ensure that the security of any medical record information remains confidential.
In order to guarantee that patients and providers can trust us to deliver secure postal services, Postal Methods always implements our three levels of security with regard to handling messages that come through our systems:
When a confidential message is sent through the Postal Methods system , we ensure that a full audit of that message’s trail is available on our portal for the sender. Our HIPAA compliant email system guarantees that between our system and final delivery, your private information was not accessed by our customer service staff.
Our password protected system allows users and operators to experience the appropriate rights and restrictions involved with a specific message.
Trust us to accept messages that are encrypted in SSL or PKI formats, and to promptly delete messages with patient-identifiable content immediately after the project is completed. Our deletion process is guaranteed through technical enhanced security settings that make required deletions automatic.
At Postal Methods, we understand the concern that clients may have, knowing that servers are physical pieces of equipment that can be improperly accessed when poor security measures are in place.
All of our Postal Methods servers are housed in a secure environment, which can only be accessed by approved personnel. Therefore, your private information is guaranteed physical protection throughout the printing and mailing process.
With all messages from clients who are covered entities, we require them to use SSL to send messages with patient-identifying information.
Also, our enhanced security feature can be selected through your user security preferences. This guarantees that patient-identifying information is only held on our servers no longer than necessary to send a message.
Secure, No Fuss Online Mailing Service with Postal Methods
If you are a member of the healthcare industry who is ready to send information to patients through a safe, online mailing service, Postal Methods has the HIPAA protection your clients need. Contact us today to learn more about how your business can optimize HIPPA print and mail operations with our team and ensuring that your information remains secure.
To learn more about HIPAA, click here.