Paper Margins
The content on your documents should be setup and limited to 0.25 inch margins on the top, 0.5 inches from the left and bottom and 0.5 inch on the right. Any content outside these specified margins may not printed.
For best results, we recommend you start writing the body of the letter at least 4″ from the top of the page and 0.5″ from the left.
Envelopes
Postal Method’s sends all documents between 1 to 9 pages pages in a double window #10 envelope. Documents that are 10 + pages are sent out in a Flat, 9″ x 12″ envelope.
In order for the recipient address to be fully visible through the bottom window, make sure it is placed 0.5” from the left paper margin and 2.25” from the top margin. The envelope window has a height of 0.875” and a width of 3.5”. You will want to make sure the complete recipient address appears within this area. As it is a post office requirement that the recipient address appear in full through the bottom envelope window and that there would be a margin of at least 0.125″ between the address and the window borders.
Return Address (Top) Window
To ensure the return address will fully appear through the top envelope window, keeping in mind the paper may shift inside the envelope (see explanation below), make sure the return address is placed in rectangular fashion, top-left corner, 0.5” from the left paper margin and 0.5” from the top paper margin. The size of the rectangle must not exceed height 0.792” or width 3.5”.
Address (Bottom) Window
To ensure the recipient address will fully appear through the bottom envelope window, keeping in mind the paper may shift inside the envelope (see explanation below), make sure the recipient address is also placed in rectangular fashion, top-left corner, 0.5” from the left paper margin and 2.042” from the top paper margin. The size of the rectangle must not exceed height 0.875” or width 3.5”.
Quality Control Measures
In an age of increased security and compliance, Postal Methods recognizes the importance of privacy and preserving accuracy measures with the use of 2D barcode technology as well as OMR marks with our inserting systems. It is our top priority to ensure your mail always gets to the right client. Below is an example of what a completed document may look like after processing is completed.
Why are there limitations at all?
Number 10 envelopes are 4.125” high and 9.5” wide. Letter size paper is 11” high and 8.5” wide. A letter size folded in three is 11”/3 = 3.667” high. According to these measurements, a letter size paper, folded in three, inserted into a number 10 envelope – may shift inside this bigger envelope. There is a full inch (9.5” – 8.5”) possible horizontal movement and 0.458” (4.125” minus 3.667”) possible vertical movement.
Furthermore, postal agencies require that the recipient address appear in full through the bottom window and that there would be a margin of at least 0.125” between the address and the window borders.
