Modifying SAP Forms Using Smart Forms

In order to send postal mail from SAP R/3 using PostalMethod, you will need to adapt your forms (template) and/or create a new form according to the guidelines appearing in theĀ PostalMethods “How To Place Content In The Document” guide.

Download this SmartForms source code (XML) and upload it to SAP R/3 by using the Smartform Transaction. This ABAP sub-routine is an example of how to dynamically retrieve the SAP document, convert it to PDF and attach it to an email message. Use the included text file to test your SAP interface.

In SAP Standard Menu, navigate to the following path: SAP menu > Tools > Form Printout > SMARTFORMS – Smart Forms (or enter the transaction code Smartforms)

Choose the Create option:

In Form Attributes: provide a short description for the form:

In Form Interface: enter your input parameters and associate them with the correct Associated Type (see example in the screen-shot below). P_REC parameters contain details of the “Recipient postal address”. P_RET parameters contain details of your “Return postal address”.

From them Output Options tab, choose the “Letter” page size:

Designing the form layout:

The recipient and return address windows must be positioned accurately so the address will be visible through the envelope windows.

Create the “Return Address” text area:
Set Window: REC_ADRS and Description: Recipient Address

You may add restrictions and conditions in the Conditions tab.

Edit the text fields of the new window:

Now create the “Recipient Address” window, just as you have created the “Return Address”:
Set Window: RET_ADRS and Description: Return Address

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