PostalMethods provides email-to-post functionality for SAP R/3 and enables sending postal mail from SAP. Users of the "Sales and Distribution Module" (SD) and the "Materials Management Module" (MM) can define a special output type, which converts SAP documents to PDF files and emails them as an attachment to the PostalMethods server. The PostalMethods server sends the letter according to the recipient address appearing on the document. The following guide describes how to automate postal mail from SAP R/3.
Step 1: Configure SAP R/3 Email Functionality
Note the email functionality is often already activated.
PostalMethods receives email messages with PDF attachments sent from the SAP R/3 server. The email message is processed to a printed letter, folded into an envelope and delivered to the postal agency.
It is necessary to properly configure outgoing email functionality in SAP R/3:
- Set the RZ10 transaction to allow SAP to connect to outgoing SMTP server
- Activate the SMTP node in the SAPConnect Administration
- Schedule an email sending job in the SAPConnect Administration
- Assign email addresses to SAP users
Detailed instructions for the above steps can be found in our SAP R/3 Email Configuration Guide. Additional information regarding email and SMTP configuration can be found on OSS - note #455140 and in the SAP Basis Services On-line Documentation.
Step 2: Configure The Sales And Distribution Or Materials Management Modules
Customize the output type in the SAP R/3 module you would like to use:
Step 3: Modify ABAP code to handle PDF files
Some ABAP code adjustments are needed to the SAP forms in order to allow SAP R/3 to handle the PDF file type instead of SAP's OTF format:
Step 4: Configure the Letter Recipient
The recipient address should be configured for the customer or vendor in order to be placed on the letter:
Step 5: View Sent Messages
To view sent letters, access the SOST transaction and view the special email processing job queue:
Congratulations! You can now send postal mail directly from SAP